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OMCC TERMS & CONDITIONS

OMCC TERMS & CONDITIONS including Membership, GDPR Privacy Policy and Event Subscription

OMCC WEBSITE AND MEMBERSHIP

GDPR Privacy Policy

At OMCC, we're committed to protecting and respecting your privacy. This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure. We may change this Policy from time to time so please check this page occasionally to ensure that you're happy with any changes. By using our website, you're agreeing to be bound by this Policy. Any questions regarding this Policy and our privacy practices should be sent by email to gdpr@omcc.co.uk General Data Protection Regulations (GDPR) applies to 'personal data', which means any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier. You can find more detail in the key definitions section of the ICO Guide to the GDPR. https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/key-definitions/

Who are we?

We are Odiham Motorcycle Club CIC Ltd and we organise or participate in a range of motorcycle activities including rider skills training, road and track riding events and off road training for club members.

How do we collect information from you?

We obtain information about you when you use our website, for example, through the use of cookies. Information is also gathered when you register your name and email address to join the website forum and participate in online chats. Additional information may be required from you whenever you purchase a place on an OMCC event.

What type of information is collected from you?

The personal information we collect might include your name, email address, IP address, and information regarding what pages are accessed and when. To subscribe to the forum as a social member we do request personal information such as your email address and name. To join the club as an annual subscription payer we require additional information from you that includes a contact address and telephone number. This information may be used to notify you of event cancellations or for OMCC. By paying the annual subscription you are consenting to storing your data in our database for the duration of your membership plus a maximum 12-month period from the date of your membership renewal date and for OMCC to use that data for the above communications only. If you wish to withdraw your consent to OMCC storing your data you may do this at any time through your OMCC Account profile page or simply by emailing gdpr@omcc.co.uk. No payment details are ever requested by OMCC or stored within our database. We use external payment systems, such as PayPal, for all payments to the club which protects your payment information. You will never be asked for card or bank details from OMCC. Any communication that you receive that requests such information must be reported to OMCC as soon as possible. We do not perform any direct payment transactions (e.g. credit card processing) via our website. Where we direct you to a third party web site (e.g. for payment transactions) you are then subject to their privacy policy and we strongly recommend that you read their privacy policy. OMCC cannot be held responsible for any breach of GDPR that occurs on any website that may be linked from omcc.co.uk.

How is your information used?

We may use your information to:

  • deal with entries into an event;
  • seek your views or comments on the services we provide;
  • notify you of changes to our services;
  • send you communications about forthcoming events or events that you have purchased a place for

We review our retention periods for personal information on a regular basis.

Who has access to your information?

We will not publish, give, sell or rent your information to anyone, ever. However, we reserve the right to disclose user information in special cases when we have reason to believe that disclosing this information is necessary to identify, contact or bring legal action against someone who may be causing injury to or interference with (either intentionally or unintentionally) Our rights or property, other users, or anyone else who could be harmed by such activities. We also reserve the right to disclose user information when we believe in good faith that the law requires it. We will not share your information with third parties for marketing purposes. When you are purchasing merchandise or a place at an event your payment is processed by a third party payment processor, who specialises in the secure online capture and processing of credit/debit card transactions. If you have any questions regarding secure transactions, please contact us.

Your choices

You have a choice about whether or not you wish to receive information from us. If you do not want to receive regular newsletters describing forthcoming events and release dates, then you can select to opt-out of such communications by ticking the relevant boxes situated under your personal profile on the OMCC web site. When you purchase OMCC membership for the first time you will be automatically opted into receiving these notifications which includes confirmation of your membership.

If you have purchased a place at an OMCC event you automatically consent to us contacting you, where needed, specifically about that event. Some events are run on MoD land and as such we may need to contact you to inform you of any documentation requirements, safety issues, delays or cancellations of the event. For that reason you are unable to opt out of event communications to which you have purchased a place other than by requesting removal from the event by way of a refund, as per the instructions in the Terms and Conditions.

How you can access and update your information

All of the information held by OMCC about you is available through your OMCC online profile page.

Security precautions are in place to protect the loss, misuse or alteration of your information.

When you give us personal information, we take steps to ensure that it's treated securely. Our site is secured using SSL encryption. When you are on a secure page, a lock icon will appear on the bottom of web browsers such as Microsoft Internet Explorer.

Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

How you can request deletion of your information

At any time you may request deletion of your information that is held by OMCC. This can be done in one of two ways.

The simplest method is to head to your OMCC Profile page and clicking the 'Delete My OMCC Account' button. This will set in motion your OMCC Account removal and termination of OMCC Membership.

If you have difficulties using this option please email gdpr@omcc.co.uk

If your online profile contains an email address you will receive a confirmation email that your data has been deleted. This communication will be copied to OMCC and we will retain a copy of that email as evidence that we have processed your deletion request.

Alternatively you can email gdpr@omcc.co.uk.

Please include some personal information such as name, address and phone number for easy identification. We may contact you to confirm your details to ensure we treat your data correctly.

Removal of the data from the database will terminate your membership of OMCC. If you wished to renew the membership after that time, even within the same calendar year, it will be treated as a new membership request. No refund will be given for any outstanding months of remaining membership for any given year.

Deletion of your account will immediately terminate your annual membership with OMCC.

There is no refund of the annual membership fee regardless of when it was paid and when the deletion request is made.

You will be immediately removed from any current or future event that you have paid for.

There is no refund of costs for any such event once you initiate the removal of your OMCC Account.

You may sign up for a new OMCC membership at any time.

Links to other websites

Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.

OMCC Cookies Policy

A new law on cookies demands that you, as a website user, are given the opportunity to understand how cookies are used on our websites and consent to cookies being stored on your computer (laptop/mobile/tablet).

What are cookies?

A cookie is a small text file, typically of letters and numbers, downloaded to your computer when you access websites. Typically, they contain the following information: a site name and unique user ID, the duration of the cookie's abilities and effects, and a random number. As a rule, cookies cannot be used to reveal your identity or personally identifying information.

When you visit a website that uses cookies for the first time, a cookie is downloaded onto your computer. The next time you visit that website, your computer checks to see if it has a cookie that is relevant and sends the information contained in that cookie back to the website. The website then notes that you have been there before, and in some cases, tailors what pops up on screen to take account of that fact. They also might record how long you spend on each page on a site, what links you click, even your preferences for page layouts and colour schemes.

Generally, the role of cookies is beneficial, making your interaction with frequently-visited sites smoother with no extra effort on your part. Without cookies, online shopping would be much harder. Without cookies, some websites will become less interactive with the cookie option turned off.

Most common cookies

Session cookies

These cookies expire when you close your web browser (Internet Explorer, Firefox, Safari, Google Chrome). These cookies are used for various reasons, for example, remembering what you have put in your shopping basket as you browse a website. They can also be used for security to access your Internet banking or email.

Persistent cookies

These cookies are still stored on your computer after you have closed your web browser which allows your preferences on websites to be remembered. These cookies are used for a variety of purposes, for example, remembering your preferences on a website (your language choice or your user name on a particular website).

First and Third Party cookies

This refers to the website placing the cookie. First party cookies are cookies set by the website you are visiting. Third party cookies are set by another website; the website you are visiting may have advertising on the page and this other website will be able to set a cookie on your computer. Third party cookies on the main web browsers allow third party cookies by default. Changing the settings on your browsers can prevent this.

Exceptions

There are some exemptions to the above where it is essential for a website to store information on your computer, for example, to provide a service to you that you have requested.

What is the purpose of cookies?

Cookies allow omcc.co.uk to remember actions that you have performed on the site, your preferences and the pages you have visited. It also tells the site that you have returned. The benefits of this are:

  • You can browse the site faster and more easily.
  • We can understand how you use our website, e.g. the pages you visit and the links you click. This tells us what you're interested in and helps us improve the site.

Why should I keep cookies switched on?

Parts of omcc.co.uk rely on cookies to work properly. You may choose to set your web browser to refuse cookies, or to alert you when cookies are being sent. However if you do so, parts of omcc.co.uk may not function properly.

Our use of cookies

Internal Cookies

  • Internal cookies only last for the duration of your visit (your ‘session').
  • They allow us to identify that you are moving from page to page. This means we can, for example, keep you logged in as you browse the site.

External and Third Party Cookies

  • External and third party cookies allow you to connect with third party websites, such as Facebook and Twitter while you browse the site, so you can share content that you find interesting via your social networks.

  • They also enable us to use Google Analytics to track which pages you visit and ensure we produce content you're interested in. How Google uses the data when you use our website may be found here (https://policies.google.com/privacy/partners?hl=en-GB&gl=uk ). You may disable the Google Analytics function by means of a browser add-on to ensure the prevention of the sending of any analytical information to Google.

Further information can be found at

https://ico.org.uk/for-organisations/guide-to-pecr/cookies-and-similar-technologies/ and http://www.allaboutcookies.org/.

OMCC EVENTS TERMS AND CONDITIONS

The following shall apply for all club run events including, but not limited to, ARDs, european trips, OffRoad, Mopedathon, UK and European Track days.

1. Cancellations / Refunds.

All refunds on all events are subject to a £10 administration fee (due to PayPal and admin fees). There will be no automatic right to a refund within 30 days of an OMCC event. Within the 30-day period, refunds will be at the discretion of the OMCC Committee providing you use the Refund Request facility in the User Account area on this website MyAccount → EVENTS. No other mechanism of notification is acceptable. This includes any posting on the club forum.

Within 30-days of an event you may, at the committee's discretion, be entitled to a full refund less the £10 administration fee.

Within 21-days of an event you may, at the committee's discretion, be entitled to 50% of the fees paid less the £10 administration fee if there is a reserve list in place and a member can fill your place.

Within 14-days of an event you will not be entitled to a refund.

If you terminate your club membership ahead of an event you will not be entitled to a refund.

Entry lists for most events will be closed 14-days prior to the event date. In the event of a participant cancellation during this 14-day period, this place will not be opened up to other club members.

2. Reserve Lists & Placement Transfers

OMCC operate a strict reserve list procedure to ensure a fair method of placement management for its members and events. Placements are NOT transferable by any other means and attempts to do so will not be tolerated. This includes posting on the forum, or via other social media platform. The Committee reserve the right to refuse membership and entry to an event for any persons who do not adhere to these terms.

3. Weather

The weather is outside of the control of the OMCC Committee. The OMCC Committee will ensure that any event will only proceed if the weather is suitable and conditions are safe. As OMCC is run as a club and not for profit, refunds will not be given for an event where the weather has precluded activities.

4. License

Only participants who hold avalid, full Category-A motorcycle license are permitted to ride at any OMCC event.

5. Bike Suitability

Participants are responsible for ensuring that if they are using their own machine for an event, it is mechanically suitable for the event. Should the OMCC Committee deem that the machine is not mechanically suitable for the event, the OMCC Committee reserve the right to exclude the use of the machine for the event. In such cases, the participant forfeits any right to a refund.

6. Behaviour

Should the OMCC Committee deem that an individual's behaviour is contrary to the aims and spirit of the event, the OMCC Committee reserve the right to exclude the participant from the event, without any right to a refund.

7. Subsidies

Any personal event subsidy has to be claimed from the OMCC Committee within one month from the date of that event/activity.

8. Event Payment

Payment for all club events must be made in advance.

9. Event Payment Issues

Please send any issues about the website, the club members area or club forum or report any problems to our webmaster. Please bear in mind that there will be a delay when answering your request as we all have a job in the real World too. If this delays or prevents you from subscribing to an OMCC event that subsequently sells out, that is outside of our control.

10. Loss of Track Time.

The OMCC Committee are not responsible for loss of track time due to circumstances outside of their control.

YOUR ACCEPTANCE OF THE OMCC TERMS AND CONDITIONS

By using this site, by subscribing as a member, by using the forum and/or purchasing a place on or at an OMCC Club Event you signify your consent to the club's Terms and Conditions as detailed above. If you do not agree to these Terms and Conditions, please do not use this site, do not become a member and do not use the forum.

Review of this Policy

We keep this Policy under regular review. This Policy was last updated in May 2018.